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HERNDON SWIM LEAGUE
ALL-LEAGUE MEETS -- 2008
1. This year the Herndon Swim League will hold its 16th Annual All-League Meets,
again at the Four Seasons Recreation Center. The swimming competition will
feature participants from all 9 league swim teams and will be held on Saturday,
July 26 at 7:30 AM at the Four Seasons pool. The rain date is Sunday, July 27 at
7:30 AM. This is the twelfth year the meet is using the expanded two-tiered
format in order to allow all swimmers to participate. All swimmers who do meet
at least one pre-established cut-off time and all senior swimmers (15-18) will
swim in the Championship portion of the meet for those events they qualify for.
Those swimmers who do not meet cut-off times during this season will swim in the
All-Star portion of the meet for their event(s). The two portions of the meet
will be run simultaneously. Each team's help is needed in completing the
following tasks by the dates indicated in order to complete scheduling and
organization for this meet
2. A registration fee from each team of $10.00 per swimmer registered at the end
of last season is due by April 30. This fee will be used to help pay for
swimmer's awards as well as for the league’s insurance policy. Prompt payment is
essential. Please send your team's check, payable to Herndon Swim League, to:
Bill Liedtke
6117 Strasburg Drive
Centreville, VA 20121
3. All swimmers may enter no more than two events plus the individual medley if
they meet the qualification time for that event or are senior swimmers. Senior
swimmers do not have to meet a qualification time and may swim in two events
plus the individual medley if they choose to do so. If a swimmer meets the
cut-off time for any event they must enter the meet in that event, up to the
maximum of two evens (plus the individual medley if qualified). An entry time of
the best time swum in a meet by and including Saturday, July 19 must be used to
enter all events. A "NT" (no time) entry or artificial time entry will not be
allowed and be rejected. If for legitimate reasons a time cannot be established
for a swimmer, a true estimate of that swimmer's time in that event must be
used, preferably obtained from a time trial, practice swim or last-year time.
4. A list of the event names and numbers is enclosed (page 3), they are the same
as used for official individual single-stroke events during the regular dual
meet season. These events will be swum in the order indicated. All swimmers to
be entered by your team must be listed on a Hy-Tek data disc, which will contain
the name of the swimmer, event number, entry time (best time through July 19)
and a team abbreviation. A copy of the data disc must be transmitted
electronically to Kerstin Severn by 8:00 PM on Sunday, July 20. The e-mail
address is kerstin.severin@herndon-va.gov. Please note that these dates are
later than in past years, so everyone’s cooperation will be needed to allow
proper seeding of the meet and printing of entry sheets so the program can be
prepared. Any meets held on Wed., July 23 cannot be used for qualifying for the
All-League Meets.
5. Any swimmer whose birthday is on or after July 20 (through July 26) and would
move into the next age group may swim in the age group they swam in during the
season to that point. If a swimmer’s birthday is July 19 or before, the swimmer
must move up to that older age group for this meet.
6. A swimmer may not pull out of an already scheduled event to swim a different
stroke. If a legitimate mistake kept a swimmer from being entered in any event
in the meet, such additions must be made by 8:00 PM, Wednesday, July 23 to Bill
Liedtke. All other problems with entries must be presented as early as possible,
and on the day of the meet must be presented for final resolution by the referee
prior to the end of warm-ups.
7. Officials for the meet: If a child is scheduled to swim in this meet, at
least one parent/guardian must work a portion of the meet. (See page 4 for
officials/volunteers requirements.) In order for the meet to run smoothly and
quickly, you should select your most experienced officials. Major officials
should wear their "officiating uniform", and all officials and volunteers must
report between 7:30 and 7:45AM on July 26 to the Officials Check-in/Scorer
Table. All timers must bring their own digital watches. Assignment of officials
for the meets will be done by separate correspondence.
8. There will be an assigned ten (10) minute warm-up period for each team per
the enclosed schedule (page 3). Please be prompt because the next team's warm-up
time will start according to the schedule. Also included is a warm-up schedule
for use during the break.
9. Be sure your swimmers and coaches are aware of their event numbers because
only event NUMBERS, not event names, will be used for this meet. Events will be
swum in the order found on page 3.
10. All regular League Rules will apply for all events in these meets. Each
swimmer must swim in the age group corresponding to his/her age on the day of
the meet. Also, in order to establish qualification times, times in a yards pool
may be converted to metric times by multiplying by 1.1. Times from non-Herndon
Swim League 2008 summer meets may also be used.
11. Parking will be available on a limited basis on the grass field at the Four
Seasons Recreation Center. Only vehicles with issued parking permits (meet
officials, coaches and team reps) will be allowed to park in the Four Seasons
paved parking lot. Parking lot attendants will be assigned, everyone's
cooperation is requested regarding concerning following their directions.
Parking may also be available in surrounding neighborhood area, but please
ensure you park legally. If you park in the townhouse areas you will be subject
to immediate towing. Carpooling is encouraged.
12. Coaches and team representatives are responsible for the safety of their own
teams. You are asked to remind your swimmers to remain orderly and stay away
from the parking areas and nearby roads. Please stay in your assigned team area.
13. In order to raise additional funds to defray the expenses of these meets and
build a treasury for next year's meets, a 50-50 raffle which includes many
excellent door prizes will be held at the All-League Meets.
14. If you have any questions, please call Bill Liedtke (703-830-1898). We all
look forward to Saturday, July 26 and an exciting, festive competition between
all teams and swimmers of the Herndon Swim League.
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